Minutes

 

SUBJECT: District VII Meeting Minutes,

3 July 2016              

 

Commander Keller opened Officer’s Call at 0930 hours on 3 July 2016, hosted by Post 11447, Barrio Barretto, at their Post Home. The District VII meeting was opened by Commander Keller IAW VFW Ritual at 1000 hours.

 

 Commander Keller recognized the following distinguished attendees:

 

     Department of Pacific Areas Senior Vice Commander – John Gilbert

 

    Department of Pacific Areas Chief of Staff – Bob Zaher

 

    Past National Council Member

 

    Past Department Commander

 

    Past District Commanders

 

    Military Order of the Cootie (MOC) Grand Officer

 

 

 

Roll Calls:

 

 Roll call of officers was completed and excused noted. Nineteen (19) members were in attendance.

 

  Roll Call of District VII Posts was conducted.  Post 12130 not represented.

 

 

 

Reading of Minutes:

 

 A motion was made by Adjutant Chaplin, seconded by Comrade Smith, to accept the posted and distributed minutes of the 12 April 2016 Convention Minutes, subject to any corrections.  Motion Passed. 

 

 

 

Reading of Correspondence:

 

 Adjutant Chaplin briefed on the 20 Oct, 2016, “Formal Invitation to the 72nd Leyte Landing Memorial Celebration”, in Pawing Palo, Leyte.  This was previously sent to District VII Posts and Officers via the District VII gmail account.  He briefed the upcoming U.S. Embassy, American Citizen Services Outreach, in Baguio City, on 15 July.  He mentioned the message from U.S. Embassy “July 4th Voting Message” concerning the upcoming November 2016 U.S. General Elections.  Read email from Member living in Tokyo, Japan, referencing possible donation of bicycles from Japan to the Philippines. 

 

 Quartermaster Report:

 

 Quartermaster Burnett gave the report for April 1 - June 30, 2016. (Atch 1) He made a motion, seconded by Comrade Corbin, to accept the Quartermaster’s report as read and audited, this date.  Motion Passed. 

 

 Unpaid Bills/Obligations:

 

 Quartermaster Burnett reported no unpaid bills.                                                                               

 

 Comrade or the Family of a Comrade in Distress:

 

 SVC Commander Verville spoke of a Comrade in the Hospital with numerous ailments.

 

Comrade Reyes spoke of the recent passing of a Comrade.

 

 

 

Post Commander Reports:

 

 

 

  1. Commander Agoot Post 124 – Commander Agoot read his report. (Atch 2)   
  2. Commander Smith Post 2485 – Commander Smith read his report. (Atch 3)
  3. Commander St Onge Post 9892 – Commander St Onge read his report. (Atch 4)
  4. Commander Rogers Post 11447 – Commander Rogers read his report. (Atch 5)
  5. Commander Tierney Post 12130 – Adjutant Chaplin read the report.  (Atch 6)    

 

 

 

District Officer Reports:

 

  SVC Verville – VOD/Patriots Pen/Teacher Awards Programs – He read his report. (Atch 7). He briefed on the upcoming Department Council of Administration Mid-Term in Angeles City, December 2016, and the Department Convention in Subic, June, 2017.  He spoke about the Department Veterans Assistance Committee and advised that District Commanders will be the designated representative on the Committee.  He briefed that a budget of $6,000 was now approved in the Department budget.   Spoke of the DPA audit to be conducted at Post 2485 on 8 July.

 

                        

 

2.   JVC Spain – Community Activities – He read the District CSR Report. (Atch 8)

 

                            

 

  1. Chief of Staff Zaher –  He gave his report. (Atch 9) He also emphasized supporting the District and Commanders in all their efforts.

     4.  Trustees – Trustee Wilsey reported that on this date, the Trustees met to review

          the QM records and found the records to be in good order.  QM Burnett is to be

          commended for a job well done.

     5.  Chaplain Corbin –  No report.

     6.  Judge Advocate Simms –  No report.

     

 

  1. Surgeon Grimm –  Asked that Post Surgeons forward their individual reports to

    him so he can consolidate a District report.

       

    8.  Service Officer Marr –  No report.

     9.  Inspector Burnett – Reported that Post inspections should be completed before

         the Department Council of Administration Mid-Term in December.  DPA SVC

         Gilbert, Commander Keller, and other Officers spoke on the conduct of

         inspections at the various District Posts.

         10. JPDC Burke – Thanked all District VII officers present and past for their support

               to him during the past year.

     

    Committee Reports:

     1.  Life Membership - Chairman Wilsey read his report. (Atch 10)

     2.  Life Legacy – Chairman Zaher read his report. (see Atch 9).

     3.  Clark American Cemetery - Chairman Smith read his report.  (Atch 11)

     4.  Historian – Comrade Metherell –  No report.

     Remember Our National Home for Children:  Chaplain Corbin said the prayer for the National Home for Children.

     Unfinished Business:  None reported.

     New Business:  Quartermaster Burnett read the proposed District budget for 2016-2017 (Atch12), to include each line item for “Resources” and “Expenditures”.   QM Burnett then made a motion, seconded by Comrade Grimm, for the District VII budget, as presented, be approved.  Motion Passed.  (Note:  See Life Membership Report, Atch10, for information concerning the budget line item for “Life Membership Assistance to Posts”).

     JVC Spain briefed Members on the financial situation and relief fund issues at Post 9892.  Specifically, as to what may be available for reimbursement of expenditures involving ailing and/or death of Post Members.  Various Members, to include DPA SVC Gilbert and District SVC Verville, offered their knowledge and experience with these issues.  Possible donations from other District Posts was mentioned.  SVC Verville donated $100, in the name of Post 11447, towards the efforts of Post 9892.

     

    Good of the Order:

     Surgeon Grimm advised of a TRICARE Assistance Program, similar to the one

  1. conducted by Tony Houston at Post 2485, will be attempted to be implemented

    District wide, through email and visits possibly in conjunction with DPA Service Officers.

      Department Senior Vice Commander Gilbert brought greetings from Department

  2.  Commander Moses.  He presented Certificate to District VII Commander Keller

     and Past District VII Commander Burke recognizing Veterans Assistance

     Programs.  Also a Certificate to Comrade Rhett Webber recognizing Department  

     Safety Program.  This Certificate was received by Post 9892 Commander

     St Onge on behalf of Comrade Webber.  DPA SVC Gilbert spoke of the passing

     of Past Department Commander Frank Sass.  Congratulated the District for

     achieving 100% Membership with 4 of 5 Posts over 100%.  He emphasized the

     importance of maintaining momentum in recruiting new Members, strategies,

     available marketing materials, emails, as well as Visiting Forces in Country,  

     supporting other Veterans Organizations, and continuous visibility.  SVC Gilbert

     also announced the Australian RSL Vietnam Veterans Day Ceremony, at the

     Clark Veterans Cemetery, on 18 August 2016, 1100 hours, recognizing the 50th

     Anniversary of the “Battle of Long Tan”.  He also mentioned the 72nd Leyte

     Landing Memorial Celebration on 20 October, 2016.

     3. Adjutant Chaplin read Letter from VFW Commander-in-Chief Biedrzycki, Jr.,     

        congratulating the District for achieving over 100% for 2015 – 2016 and presented

        to the Membership the Streamer for 2015 – 2016.

          4.  Commander Keller emphasized, that when possible, Posts provide a presence at

              Outreaches and other activities within their respective areas.

          5.  Judge Advocate Simms advised that the Cootie Swarm will follow the District

              Meeting and a social would follow the Swarm.

          6.  SVC Verville provided a “Service Officer Worksheet” which was handed out

              by Assistant Department Service Officer during the recent Department

              Convention. (Atch 13)

          7.  Chaplain Corbin reported collecting 1,050 Pesos for Buddy Poppy donation.

          8.  The 50/50 drawing was won by JVC Spain with 4,850 Pesos collected.  JVC

              Spain donated his half to the social which follows the Cootie Swarm.

     There being no further business, Commander Keller closed the District VII meeting IAW VFW ritual at 1110 hours.  The next District VII Meeting will be 10 November 2016, at   Post 2485, Angeles City.  Details of the Meeting to follow via email and Notification Letter.

    OFFICIAL:                                                                 APPROVED:

     

       GERALD CHAPLIN                                                 JOHN KELLER

    ADJUTANT                                                         COMMANDER

                                                     

    DISTRIBUTION:

    1 - DPA Adjutant

    1 - Each Post

    1 - Each District Officer

    1 - District VII File

 

 


 

District VII (Philippines)

                         Department of Pacific Areas

         Veterans of Foreign Wars of the United States

                                                                                         12 April 2016    

SUBJECT:  District VII Convention Minutes, 12 April 2016

Commander Burke opened Officer’s Call at 1015 hours on 12 April 2016 hosted by Post 9892, San Fernando City, La Union, at the Paradise Inn Beach Resort, Poro Point, La Union.  The District VII Convention was opened by Commander Burke IAW VFW Ritual at 1030 hours.

 

Commander Burke recognized the following distinguished attendees:

 

    Department of Pacific Areas Junior Vice Commander – John Gilbert

    Department of Pacific Areas Chief of Staff – Bob Zaher

    Past National Council Member

    Past Department Commander

    Past District Commanders

    Military Order of the Cootie (MOC) Grand Officers

 

Roll Calls:

 

Roll call of officers was completed and excused officers noted. Twenty three (23) members were in attendance.

 

Roll Call of District VII Posts was conducted.  Post 12130 not represented.  Post 12130 Commander Tierney emailed District VII Commander Burke expressing their regrets at being unable to attend.

 

Reading of Minutes:

 

A motion was made by Adjutant Chaplin, seconded by Comrade Grimm, to accept the distributed minutes of the 4 February 2016 meeting, subject to any corrections.  Motion Passed. 

 

Reading of Correspondence:

 

Adjutant Chaplin briefed the District Members on the Post 2485 Lawyer Assistance Program.  The next Legal assistance will be held in the Post 2485 Meeting room on Wednesday, 20 April 2016.  The Lawyer charges a fee for services and provides assistance with advice, notary, annulments, final wills or living wills, and other legal matters.  He announced that Edna Binkowski, author of book “Code Name High Pockets”, conducts tours on Bataan World War II History and other historical tours.  She may be contacted at EBB.Bataan@gmail.com.  Announced messages from U.S. Embassy on security reminders during upcoming Philippines elections and expanded mail-in options for U.S. adult passports.  Announced the Department website has been activated for the June 2016 Department Convention.  Announced the Australian ANZAC Day Observance on 25 April at the Clark Veterans Cemetery.  Finally, he briefed Members on the emails and information received from VA-Manila concerning travel pay and a fact sheet. 

 

Quartermaster Report:

 

Quartermaster Burnett gave the report for the fiscal quarter ending 31 March 2016.  He made a motion, seconded by Comrade Corbin, to accept the Quartermaster’s report as read and audited. Motion Passed. 

 

Unpaid Bills/Obligations: None reported.                                                                              

 

Comrade or the Family of a Comrade in Distress: 

 

Comrade Zaher reported Past District Commander Dennis Doty recently passed away.  Comrade Reyes reported that Post 9892 Member Joe Walter recently passed away. 

 

Post Commander Reports:

 

  1. Commander Senato Post 124 – Commander Senato read his report. (Atch 1)   
  2. Commander Burke Post 2485 -- Commander Burke read his report. (Atch 2)
  3. Commander St Onge Post 9892 – Commander St. Onge read his report. (Atch 3)
  4. Commander Verville Post 11447 – Quartermaster Burnett read the report.

(Atch 4)

  1. Commander Tierney Post 12130 – Adjutant Chaplin read the report.  (Atch 5)  

 

District Officer Reports:

 

  1. SVC Keller – VOD/Patriots Pen/Teacher Awards Programs – No report.

                         

2.   JVC Verville – Community Activities and Safety – Adjutant Chaplin read the

      report.  (Atch 6)

  

3.   Chief of Staff Zaher – Read an email from Department of Pacific Areas

      Commander, Homer Kemper, expressing his honor and gratitude to serve as

      Department Commander and thanks for all the work accomplished by District VII.

      Also expressed congratulations from Department Senior Vice Commander

      Moses on the District reaching 100% in Membership.

 

4.  Trustees – Trustee Zaher reported the District audit was conducted this date and

     all was found to be in order.  Commended QM Burnett on a job well done.

 

5.  Chaplain Grimm – No report.

 

6.  Judge Advocate Simms– No report.

 

7.   Surgeon Corbin – Read his report.  (Atch 7)

 

8.  Service Officer Marr – No report.

 

9.   Inspector Burnett – All inspections have been completed.

 

   10.  JPDC Gilbert– Mentioned that 4 out of 5 District VII Posts were over 100% in

          Membership and the District overall over 100%.  All should be congratulated

          for all their achievements.

 

Committee Reports:

 

1.  Life Membership - Chairman Wilsey read his report. (Atch 8)  Commander Burke

     remarked on the need and importance of Life Memberships within the District.

 

2.  Life Legacy – Chairman Zaher reported that District VII leads the Department in

     Legacy Members.  He spoke of the importance and reasons for VFW Members to

     consider a Life Legacy Membership.  Thanked all Posts for their continued

     efforts.

 

2.  Clark American Cemetery - Chairman Burke read the Clark Veterans Cemetery

     Report. (Atch 9)

 

3.  Historian – No report.

  

Remember Our National Home for Children:  Chaplain Grimm said the prayer for the National Home for Children.

 

Unfinished Business:   Election of District VII Officers:

 

1.  The following Comrades were nominated for the Officer positions indicated during the District Meeting, 4 February 2016.  All these Comrades accepted their nominations.  Commander asked if there were any additional nominations.  No additional nominations made.  Motions were made and seconded for nominations for all these positions be closed and the Adjutant cast one unanimous vote for the Comrade nominated.  All said Motions Passed.

 

     Commander                                            John Keller

     Senior Vice Commander                         Michael Verville                      

     Quartermaster                                         Thomas Burnett

     Chaplain                                                  John Corbin

     Surgeon                                                  Anthony Grimm                               

 

2. Nominations were opened for Junior Vice Commander.  Comrade Charles Spain was nominated and accepted. No other nominations made. Motion was made and seconded for the Adjutant to cast one unanimous vote for Comrade Spain.  Motion Passed.

 

3. Nominations were opened for Judge Advocate. Comrade Scott Simms was nominated.  He was not present to accept but accepted his nomination through written email.  No other nominations made. Motion was made and seconded for the Adjutant to cast one unanimous vote for Comrade Simms. Motion Passed.

 

4.  Nominations were opened for Trustee Three Year.  Comrade Bob Zaher was

nominated and accepted.  No other nominations made.  Motion was made and seconded for the Adjutant to cast one unanimous vote for Comrade Zaher.  Motion Passed.

              

New Business:  Adjutant Chaplin opened the discussion for hosting of the 2016 – 2017 District VII Meetings and Convention.  Department Junior Vice Commander Gilbert provided information from Commander Tierney, Post 12130, and their situation in Cebu City.  District Membership decided to keep Meetings/Convention venues the same as the 2015-2016 year. 

 

  a. Post 11447, Barrio Barretto, to host Meeting on 3 July 2016.

  b. Post 2485, Angeles City, to host Meeting on 10 November 2016.

  c. Post 124, Baguio City, to host Meeting on 2 February 2017.

  d. Post 9892, San Fernando City, to host Convention in April 2017, date to be

      announced at later date via email and Notification Letter.

             

Good of the Order:

 

    1. Comrade Liebhaber spoke of his and Commander Burke’s attendance at the

        Ceremony at the Bataan Death March Shrine in Capas, Tarlac, on 11 April 2016. 

        This Ceremony was also attended by former Philippines President Fidel Ramos. 

         Comrade Liebhaber was a guest speaker at the Ceremony and alluded to the

         work and accomplishments of the five (5) VFW Posts in the Philippines.

 

    2.  Department Junior Vice Commander Gilbert spoke of Department early bird

         requirements and for Posts to continue their drives with the VFW “Action Corps

         Weekly” sign-ups.

 

    3.  Chief of Staff Zaher presented to Post 9892 Commander St Onge, Patriot Award

         Plaques, for two Members of Post 9892.  These plaques were presented on behalf

         of the District for these Comrades dedication, tireless efforts, diligence, and plain

         hard work during the cessation of operations and subsequent closure of Post

        9892’s old Post Home and Restaurant Cantina in Bauang, La Union.  Commander

        St Onge presented the Plaques to Comrades Bobby Reyes and Charles Spain as

        Adjutant Chaplin read the citation.

 

Installation Ceremony for the newly elected 2016-2017 District Officers was conducted with Department of Pacific Areas Junior Vice Commander, John Gilbert, serving as the

Installing Officer.

    

    4.  The 50/50 drawing was won by Commander Burke with 3,700 Pesos collected.

     Commander Burke donated his half back to the District.

 

There being no further business, Commander Gilbert closed the District VII Convention IAW VFW ritual at 1150 hours.  The next District VII Meeting will be 3 July 2016, hosted by Post 11447, Barrio Barretto.  Details to follow through Notification Letter and emails.

 

 

 

OFFICIAL:                                                                 APPROVED:

 

       //signed//                                                          //signed//

 

GERALD CHAPLIN                                                 CARL BURKE

ADJUTANT                                                         COMMANDER